How do I get a PEP-compliant receipt from a vendor?

A PEP-compliant receipt must include: date of service, vendor name and contact info, your child's full name, specific description of service, amount paid, payment method with last 4 card digits, and instructor credentials if applicable. Email your vendor the requirements — most are happy to reissue receipts once they understand what's needed.

How to Get a PEP-Compliant Receipt from Any Vendor (Copy-Paste Email Template)

Getting a proper receipt from a tutor, co-op, or small business is one of the most frustrating parts of PEP. Most vendors have never heard of Step Up and don't know what's required. Here's exactly what to ask for, including an email you can copy and send right now.

What a Compliant Vendor Receipt Must Include

Date of service or purchase
Vendor's full name and contact information
Your child's full name
Specific description of service (detailed enough to show educational value)
Total amount paid and payment method
For instructors: Florida Teaching Certificate number OR a credential statement

Copy-Paste Vendor Email Template

    Hi [Vendor Name],

    I'm using Florida's PEP scholarship to reimburse our sessions. To submit for reimbursement, I need a receipt that includes:

    - My child's full name: [Child's Name]

    - Date(s) of service

    - Description: [e.g., "Weekly piano instruction, 45 min, supporting fine motor skills and math reasoning"]

    - Total amount paid

    - Your credentials or FL teaching certificate number (if applicable)

    - Last 4 digits of the card I paid with: [XXXX]

    Could you send me a revised receipt with these details?

    Thank you!

For Amazon and Online Retailers

You can't email Amazon for a custom receipt. Instead, submit your Amazon order confirmation (items purchased) alongside your credit card statement (last-4 and amount). Two documents are required.

For Recurring Services (Tutoring, Weekly Classes)

Ask your vendor to establish a consistent monthly receipt format in September. One conversation at the start of the year eliminates the back-and-forth for all 10 months.

📧

Chasing vendors for compliant receipts takes hours every month. Florida PEP Tracker includes pre-formatted vendor email templates for tutors, sports coaches, music instructors, and online vendors, so you send the right request in seconds.

Get all vendor templates →

📖 See the full reimbursement process: The Complete Florida PEP Reimbursement Guide →

How to Get a PEP-Compliant Receipt from Your Vendor

What a Compliant Vendor Receipt Must Include

Copy-Paste Vendor Email Template

For Amazon and Online Retailers

For Recurring Services (Tutoring, Weekly Classes)